Sponsorship Terms and Conditions


Company logos, descriptions, banners, advertising pages, tote bag inserts and similar must be provided by the applicable deadlines for inclusion in the promotional materials for PyTennessee. See the PyTennessee website and sponsor mailings for details.


You will be required to submit a company logo and company/product description as outlined in the sponsorship details above. The PyTennessee is authorized to make use of this information for the PyTennessee program, web site, and associated materials. Company descriptions and print and web logos should be submitted via the sponsor controls on the PyTennessee website and should comply with the following specifications:

For tote bag logos: A black and white vector images (SVG, EPS, AI) with text converted to outlines (no gradients); For program guide logos: A color vector image (SVG, EPS, AI) with text converted to outlines; For web logos: A 160x80px 72 ppi .png image with a transparent background color. We emphasize, all text in vector artwork must be converted to outlines; the PyTennessee is not responsible for providing fonts for printing sponsor-submitted logos.


All sponsor and vendor benefits will be provided on the basis of a good faith effort on the part of both the PyTennessee and the sponsor/vendor/exhibitor (Sponsor). The failure of Sponsor to provide a good faith effort to comply with PyTennessee deadlines and guidelines may, in the PyTennessee's sole discretion, result in the revocation of some or all Sponsor benefits without recourse.


The PyTennessee shall assign the display space to Sponsor for the period of the display, such assignment to be made within four weeks prior to the conference. Location assignments will be on a first-come, first-served basis and will be made solely at the discretion of the PyTennessee.


Sponsor is allowed to distribute literature, run demonstrations, and sell products in its assigned exhibit space. Sponsor shall not assign to a third party its display space or any portion of that space without the prior written consent of the PyTennessee, which the PyTennessee may grant or withhold at its sole discretion. If such permission is given, Sponsor shall assume full responsibility for the conduct of the assignee and all its representatives. Sponsor product demonstrations may in no way interfere with demonstrations at adjacent tables.


Neither the PyTennessee, any co-sponsor or display space provider nor any of their officers, agents, employees, facilities, other representatives or assigns shall be liable for, and Sponsor hereby releases them from, any claims for damage, loss, harm or injury to the person, property or business of Sponsor or any of its visitors, officers, agents, employees or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the display at the conference. Sponsor shall indemnify, defend and protect the PyTennessee and hold the PyTennessee, any co-sponsor and space provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney's fees and expenses which might result or arise from Sponsor's participation in the conference. Under no circumstance will the PyTennessee, any co-sponsor or the exhibit space provider be liable for lost profits or other incidental or consequential damages, for any acts or omissions whatsoever, including negligence on the part of the PyTennessee, any co-sponsor or display space provider, whether or not appraised of the possibility or likelihood of such damages or lost profits. In no event shall the PyTennessee's liability under any circumstance exceed the amount actually paid to it by Sponsor for display space. The PyTennessee makes no representations or warranties regarding the number of persons who will attend the conference.


Sponsor shall abide by and observe all laws, rules, regulations and ordinances.


If for any reason beyond its reasonable control, including fire, strike, earthquake, damage, construction or renovation to the display site, government regulation, public catastrophe, an act of God or any similar reason, the PyTennessee shall determine that the conference or any part thereof may not be held, the PyTennessee may cancel the conference or any part thereof. In that event, the PyTennessee shall determine and refund to Sponsor its proportionate share of the balance of the aggregate display fees received which remain after deducting all expenses incurred by the PyTennessee.


Except as provided under the cancellation policy above, all payments made to the PyTennessee under this application shall bedeemed fully earned and non-refundable in consideration for expenses incurred by the PyTennessee and the PyTennessee's lost or deferred opportunity to provide display space to others.


Sponsor and all of its representatives shall conduct themselves at all times in accordance with highest standards of decorum and good taste. The PyTennessee reserves the right to eject from the conference any Sponsor or representative violating those standards.


Sponsor agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions and rules made by the PyTennessee from time to time for the efficient and safe operation of the conference. This application represents the entire agreement between Sponsor and the PyTennessee concerning the subject matter of this application. The PyTennessee is not making any warranties or other agreements except as set forth above. Any amendment to this contract must be in writing signed by the PyTennessee. The rights of the PyTennessee under this agreement shall not be deemed waived except as specifically stated in writing and signed by an officer of the PyTennessee. If any term of this agreement shall be declared invalid or unenforceable, the remainder of the agreement shall continue in full force and effect. This agreement shall be binding upon the heirs, successors and assigns of Sponsor subject to the terms of this agreement regarding assignment.


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